Settings
Manage your account and business settings
Business Profile
Active business summary used across ViyaBook.
Business Name
Business TypeBusiness Preferences
My Businesses
Manage up to 3 businesses under this account.
Users & Roles
Users and staff for the active business only.
| Name | Phone | Role | Status | Businesses | Actions | |
|---|---|---|---|---|---|---|
| Loading users | ||||||
Quick Links
Common settings and management pages.
Invoice Settings
Configure how invoices are created and managed.
GST Settings
Bank Transfer / Payment Details
Shown in the Notes / Terms section of every invoice. Leave a field blank to hide only that line.
Dhivehi Invoice (optional)
Used only on the Dhivehi invoice. Leave any field blank to fall back to the English value. Account number, dates and amounts always stay in Latin/LTR.
Use sales merge rules only for sales invoices.
Use trip/project merge rules only for trip and project invoices.
Show confirmation before adding items to an existing invoice.
Do not merge invoices for different customers.
Keep each trip or project in its own master invoice.
Block creating a new invoice/sale for a customer who already has too many overdue invoices (past their due date), until payment is collected. Owner/admin can override.
When on, a customer at the limit is blocked from a new invoice.
Checkout Display Settings
Control what staff can see on the checkout/POS screen.
Allow adding a note to orders on checkout.
Allow applying discounts on checkout.
Show subtotal and discount breakdown.
Automatically print bill when saving invoice.
Customer Portal
Let your customers view their invoices, statements and balance from a private portal link — mobile OTP login, no passwords.
Turn the customer portal on for your business.
Customers can register themselves from the portal link.
New registrations stay pending until you approve them in the Customers page.
Customers scan this to open the portal.
Customers
Configure customer statement preferences and reminders.
Display Format
Choose how customers appear everywhere — the customer list, every selector, checkout, invoices and search. Changing this instantly updates the whole app.
Overdue Limit — Invoices / Trips / Projects
Block or warn when a customer has too many overdue invoices on the invoice, trip or project flows.
When ON, customers with too many overdue invoices are blocked or warned
Overdue Limit — Sales (POS)
Separate rule for the Sales / POS checkout page. Sales are often walk-in, so this has its own limit.
When ON, customers with too many unpaid sales are blocked or warned at checkout
Customer View Settings
Choose which fields appear, and which are required, when adding/editing customers — separately for each customer type.
| Field | Show | Required |
|---|
| Field | Show | Required |
|---|
Products & Services
Configure product and service related settings.
Product Code Settings
Default Tax
Additional Options
Enable stock tracking for products
Allow selling even if stock is low
Enable service items with no stock
Product & Service Categories
Manage categories used for your products and services.
Dates & Currency
Configure date formats, timezone and currency settings for your business.
Currency Settings
Date Settings
Timezone Settings
Sales Taxes / MIRA
Configure GST and MIRA tax reporting settings.
GST Settings
MIRA Reporting
Tax Invoice Note
MIRA Report Actions
Report Information
Business TIN -
GST Rate 8%
Currency MVR
Marketing & Posters
Business-wide branding used by the Trip Poster Studio. Each business has its own.
Payroll & Leave Rules
Record how each leave type affects pay. These are YOUR settings — ViyaBook saves them and shows them for reference. It does NOT calculate the salary for you; you still enter the figures on the Salary tab.
Work Part Fee
What is paid during each leave type
Turn a toggle OFF to record that the component is NOT paid for those leave days. The default below matches the rule you described: on Annual leave there is no basic salary and no allowance, but the Work Part Fee is still paid.
| Leave Type | Basic Salary | Allowance | Work Part Fee |
|---|---|---|---|
| Annual | |||
| Sick | |||
| Emergency | |||
| Other |
User Roles & Permissions
Control what each user type can view and manage.
Admin
Full access to all features and settings.
1 UserManager
Can manage most features and view reports.
2 UsersStaff
Limited access to assigned features only.
5 Users| Feature / Permission | Admin | Manager | Staff |
|---|
Subscription
Manage your subscription plan and billing details.
ViyaBook Plan ACTIVE
Everything you need to manage your business efficiently.
Billing Information
Billing Cycle Monthly
Next Billing Date —
Amount MVR 250.00
Payment Method —
Number Settings
Configure how system numbers are generated for your business documents.
Document Number Format
Restart number count every financial year
Number Preview
Important Notes
Changing number format will not affect existing documents.
New format will be applied to newly created documents only.
Ensure unique prefixes to avoid duplication.
Security
Manage your account security and protect your business data.
Password
Two-Factor Authentication (2FA)
Add an extra layer of security to your account.
Login Sessions
| Device | Status | Action |
|---|
Recent Security Activity
Profile Settings
Manage your personal information and account preferences.
Profile Information
JPG, PNG or GIF. Max size of 2MB
Change Password
Notification Preferences
Receive notifications via email
Get notified when quotations are updated
Receive notifications via SMS
Get notified for trip updates
Get notified for invoice due dates
Get notified for project updates
Data Export
Export your business data in CSV or Excel format.
Export Data
Customers
Export all customer information including contact details.
Suppliers
Export all supplier information and contact details.
Products & Services
Export all products and services data.
Invoices
Export all invoices with line items.
Quotations
Export all quotations with details.
Sales Orders
Export all sales orders with line items.
Expenses
Export all expenses with details.
Reports
Export report data and summaries.
Export Preferences
Telegram Notifications
Receive real-time sale and invoice notifications via Telegram. Setup takes under a minute.
Advanced bot token setup
Connect Telegram Group
Create a Telegram group, add @viyabook_notify_bot, then send /verify in that group.
Enter the 6 digit OTP from Telegram and click Connect. Manual Chat ID setup is available under Advanced.